Excel and ChatGPT
ChatGPT responds with : This VBA code defines a macro named “ MyMacro ”. The macro uses a “ For Each ” loop to loop through all the sheets in the current Excel workbook , assigning each sheet ’ s name to the value in cell A1 of that sheet .
Here is a breakdown of the code : 1 . Sub MyMacro () - This line declares the macro and gives it the name “ MyMacro ”.
2 . For Each ws In Sheets - This line starts a loop that will go through each sheet in the workbook . The variable “ ws ” is used to refer to each sheet in the loop .
3 . ws . Name = ws . Range (“ a1 ”). Value - This line sets the sheet ’ s name to the value in cell A1 of that sheet . The Name property of the worksheet object is used to change the sheet ’ s name .
4 . Next ws - This line tells the loop to move on to the next sheet in the workbook . Overall , this macro can be useful for quickly renaming a large number of sheets based on the value in a specific cell on each sheet .
Notice the response includes an overall summary and then explains each line of code . It also provides a short conclusion . Pretty cool .
Writing VBA Let ’ s say you want to automate some manual Excel tasks , but aren ’ t sure how to write a VBA macro . For example , you want a macro that will create a new PDF file for each worksheet in the workbook . Provide this prompt : Write vba code that will print each worksheet to a pdf ChatGPT responds with : Sure , here ’ s an example VBA code that will print each worksheet in the active workbook to a separate PDF file : Sub PrintWorksheetsToPDF () Dim ws As Worksheet Dim SaveName As String For Each ws In ThisWorkbook . Worksheets SaveName = ThisWorkbook . Path & “\” & ws . Name & “. pdf ” ws . ExportAsFixedFormat Type := xlTypePDF , Filename := SaveName , Quality := xlQualityStandard , IncludeDocProperties := True , IgnorePrintAreas := False , OpenAfterPublish := False
Next ws End Sub
You can run this macro by opening the VBA Editor in Excel ( press Alt + F11 ), creating a new module , pasting the code into the module , and then running the macro from the Excel interface ( press Alt + F8 to open the Macro dialog and select the “ PrintWorksheetsToPDF ” macro ).
This code will save each worksheet as a separate PDF file in the same folder as the workbook , with the same name as the worksheet . If you want to change the location where the PDF files are saved , you can modify the “ SaveName ” variable to specify a different path .
ChatGPT not only provides the code , but it also provides instructions for how to run the code . It concludes with what will happen , and even suggests how to edit the code if you want to change the pdf destination folder . By the way , I ran this macro and it worked !
Excel Help You can ask ChatGPT for information on pretty much any topic . Here are a few other Excel examples .
Prompt :
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Tell me in one sentence which excel feature can help build a report fast Response : The PivotTable feature in Excel can help build a report fast by summarizing and analyzing large amounts of data .
Prompt : Which excel feature can help me get data from a csv and format it for a pivot table ? Response : You can use Excel ’ s “ Get & Transform Data ” feature to import data from a CSV file and transform it for a pivot table . Here are the steps : 1 . Open a new Excel workbook and click on the “ Data ” tab in the ribbon . 2 . Click on “ Get Data ” and choose “ From File ,” then select “ From
CSV .” 3 . Browse to the location of the CSV file and select it . 4 . In the “ Navigator ” pane , select the data you want to import and click “ Edit .”
5 . In the “ Query Editor ,” use the tools in the “ Transform ” tab to format the data as needed for the pivot table . This may include renaming columns , changing data types , filtering rows , and more .
6 . Once the data is formatted as needed , click “ Close & Load ” to import it into a new worksheet .
7 . Create a pivot table from the imported data by clicking on the “ Insert ” tab in the ribbon and choosing “ PivotTable .” Select the imported data as the source for the pivot table .
8 . Use the pivot table tools to analyze the data and create the desired view of the data .
Prompt : Write a short love poem about excel Response : Oh Excel , my love , my sweetest delight , Your rows and columns , always in sight . Your functions and formulas , so precise , In my heart , you hold a special place .
You make my data organized and neat , With charts and graphs , my insights complete . I can ’ t imagine my work without you , My love for you , forever true .
From PivotTables to VLOOKUP , You make my tasks easy to look up . I never knew a software could be , So beautiful , so dear to me .
Oh Excel , my love , my heart ’ s desire , With you by my side , I never tire . You are my rock , my steady hand , My love for you , will always stand .
Now you have a few tips on using ChatGPT to supercharge your Excel skills . And remember , Excel rules !
Jeff Lenning is president of Excel University . You can reach him at jeff @ excelu . com .
MAY 2023 CALIFORNIA CPA 11